REGISTRATION

General information

You can find all information about the registration process on this page. Should you have any additional questions about the registration process, please do not hesitate to contact us via an email to eacme2026@kuleuven.be . Registrations are now open.

Registration fees

All registration fees are VAT exempt based on article 44 § 2, 4° of the Belgian VAT directives. You must pay your registration in Euro (€) by bank transfer, online payment (VISA, Mastercard, Maestro or Bancontact) or invoice.

The registration fee includes:

The conference dinner is optional.

	Early bird registration fee until 1 June 2026	Late registration fee after 1 June 2026
EACME Member	€ 375	€ 450
Non-EACME Member	€ 425	€ 500
Eastern Europe and Low-Income Countries (Consult the list here)	€ 275	€ 350
Conference dinner	€ 100	€ 100

Registration process

To register, please complete our registration form.

The registration form consists of 7 steps:

Step 1 - General information: Please include your personal information on this page
Step 2 - Promo code: This step is only relevant for keynote speakers, organizers and sponsors. If you did not receive any code from the organization, you may click on 'Next'.
Step 3 - Fees: Select the fee that is applicable to your situation (academic/ industry/ student).
Step 4 - Social activities: Please select the social activities that you wish to attend.
Step 5 & 6 - Accompanying persons: These steps are only relevant if you wish to bring your accompanying person along to the social activities. If not, please click on "Skip this step'. Please note that accompanying persons are not permitted to attend the scientific sessions or catering breaks at the conference. If you want to attend the scientific sessions and catering breaks then you must register with a normal registration.
Step 7 - Payment information: In this final step, you can indicate your preferred method of payment (online payment, bank transfer or invoice). If you want to pay via invoice, please select 'bank transfer' and click 'save'. To request the invoice, please complete the form that you will find in your email after registration and send the completed form to eacme2026@kuleuven.be . The invoice will be sent to you by email, including corresponding payment instructions. Please do not pay before receiving the invoice.

You will receive a first email with an automatic confirmation that the registration has been received. This e-mail will also contain all payment details. All payments should be made in advance in Euro (EUR,€) within 14 days after your registration.

If you did not receive these emails, the emails may have gotten stuck in your spam filter, or either your registration or payment was unsuccessful. Should this happen, contact us at eacme2026@kuleuven.be .

Payment instructions

You can pay your registration via an online payment, bank transfer or invoice.

IMPORTANT INVOICING INFORMATION

If you want to pay via invoice, please select ‘bank transfer’ in the final step of your online registration and click ‘save’. To request the invoice, please complete the form that you will find in your mail after registration and send the completed form to eacme2026@kuleuven.be . The invoice will be sent to you by email, including corresponding payment instructions. Please do not pay before receiving the invoice.

If you have already paid your registration by credit card or bank transfer, you can still receive proof of payment, indicating the amount. However, it will no longer be possible to receive an official invoice. Therefore, if you require an invoice, please contact us first and wait with your payment until you receive our invoice!

Cancellation policy

We are entitled to cancel the registration(s) made by the consumer for reasons of force majeure, without liability to compensation other than a refund of 50% of the fee paid.

Cancellations will be accepted in writing only (eacme2026@kuleuven.be ) and must be received by the stated cancellation deadline. All refund requests must be made by the attendee or credit card holder.

Unpaid registrations will be automatically canceled after 4 weeks (after the registration date).